AUTO BODY TECHNOLOGY DEPARTMENT MISSION STATEMENT
The Auto Body
Technology Department of Cerritos College is dedicated to providing
technologically advanced auto body repair training with emphasis on
maintaining high ethical and productive standards in the industry for
students in a co-educational and multi-ethnic community.
ARTICLE I.
NAME
The name of
this organization shall be: The Cerritos Auto Body Club.
ARTICLE II. PURPOSE
The purpose of
this organization shall be:
A.
To provide for fund-raising activities in support of the auto body
program at Cerritos College.
B.
To promote outside industry support for the auto body department
and it's programs.
C.
To recognize and award outstanding achievement by students in the
auto body program.
D.
To assist in placement of auto body students into industry related
jobs.
E.
To actively seek alumni support and participation in the current
auto body program at Cerritos College.
ARTICLE III. MEMBERSHIP
Section I
All registered members of the Cerritos College Student Body in good
standing shall be eligible for membership in this organization.
Section II
The rights and privileges of active membership in this organization shall
be:
A.
The right of representation in the Inter-Club Council including the
right to have their designated club representative vote in the Inter-Club
Council on behalf of this organization.
B.
The right to vote for individual and collective programs and ideas
developed within the organization.
C.
The right to participate in the advancement of the mission of the
Auto Body Technology Department and this Club.
ARTICLE IV. AUTO BODY BOOSTERS CLUB COUNCIL
Section 1
The club council shall be composed of a President, Vice President,
Treasurer and Secretary.
Section 2
Each club council member shall serve a term of one semester (they may
serve additional terms if so elected by the club membership).
Section 3
The club shall appoint one permanent representative to the Inter-Club
Council from within its membership. This representative shall have the
authority to speak for and make commitments for his/her club, and said
club shall be responsible to the Inter-Club Council.
Section 4
No representative to the Inter-club Council shall represent more than one
member club.
Section 5
The Club Council shall approve all appointments made by the Club President
by 2/3 vote.
Section 6
The Club shall keep a journal of its meetings and shall publish these
records within a reasonable length of time after each meeting.
Section 7
This Club shall meet at least once a month throughout the regular college
semester.
A.
Special summer meetings may be called the Club President
B.
If 50% of the club council are not present, the actions taken by
summer meetings must be ratified at the next regularly scheduled meeting.
Section 8
The Club Council shall have the power to establish such regulations and
procedures pertaining to the club as deemed necessary.
Section 9
The general club membership shall approve the constitution and by-laws by
a majority vote.
Section 10
Attendance:
A. Council members missing one regularly scheduled meeting may be put on
probation.
B. Tardiness
shall be defined as coming late for leaving early. Two tardies equal one
absence.
Section 11
Probation - Council and/or club members may be placed on probation by the
Club President with the approval of the Club Faculty Advisor and club
council majority.
Section 12
Suspension - Council and Club members may be suspended from club and
campus activities by the Club President with the approval of the Faculty
Advisor to the club.
Section 13
Expulsion - The Club Council may expel a club member for infraction of the
rules and regulations pertaining to the organization.
Section 14
Individual club and council members my appeal disciplinary action to the
ASCC Court.
ARTICLE V. COMMITTEES
Section 1
There shall be five (5) standing committees in this club. These
committees shall be known as:
A. Club Store
Committee
B. Budget &
Finance Committee.
C. Steering
Committee.
D. Membership
and Awards Committee.
E. Publicity
Committee.
F. Activity
Committee.
Section 2
The Club President, with the approval of the Club Council by a 2/3 vote,
shall appoint club members as committee chairs to their respective
committees.
Section 3
Each committee shall be composed of a committee chairman, and secretary
and as many club members as required to perform the responsibilities of
the committee.
Section 4
A committee secretary shall be appointed by each committee chair.
Section 5 All members of their respective committees must meet
the requirements for club membership eligibility as established in the
Club Code, Section V, Section 5.40 through 5.43, and shall be active
members in good standing of their club.
Section 6
Each member shall have one (1) vote on its respective committee.
Section 7
Each committee chair shall represent only one committee.
Section 8
All committee advisors shall be ex-officio members of their respective
committees.
Section 9
Each committee shall keep a journal of its meetings and shall publish
these records within a reasonable length of time after each meeting.
Section 10
Each committee member shall assist in communications to its other
committee members.
Section 11
Committees may establish by-laws that they feel necessary for the proper
conduct of business within their committee. Such by-laws must be approved
by 3/4 vote of the club membership and approved by simple majority by the
club council.
ARTICLE VI OFFICERS
Section 1
The duties of the President of this club shall be as follows:
A.
Shall serve as a voting council representative.
B.
Shall preside over all related functions in the coordination and
communication of committees.
C.
Shall initiate disciplinary action regarding any organizational
infraction of rules and regulations to such groups, with the approval of
the Advisor to the Club.
D.
Shall maintain a master calendar of all committee and
organizational events.
E.
Shall supervise and assist with the formation of new club
committees.
F.
Submit to the ASCC Cabinet the establishment of a club trust
account.
G.
With the Advisor to the club, shall maintain an active roster of
all club committees and club members, determining the legality of
membership and club involvement in all club activities.
H.
Preside over all Club meetings.
I.
Shall select a secretary.
J.
Shall appoint such standing and special committees as he/she deems
necessary and shall serve as ex-officio student advisor of the same.
K.
Shall consult with committee chairmen.
L.
Shall set the meeting dates and times for the club.
M.
Shall be responsible for the club bulletins, publications and the
performance of the club membership in general.
N.
The President and Faculty Advisor will consider all club or
organizational business pertaining to the club, or any matters of club
finance, activities, or awards which represent the interests of said club
or organization.
O.
Shall serve as student advisor to at least one committee (Steering
Committee)
Section 2
The duties of the Vice President shall be as follows:
A.
Shall serve as a voting council representative.
B.
In the absence of the Club President, he/she shall assume the place
of the presiding officer.
C.
Shall assist in the coordination and planning of activities
sponsored by the Club.
D.
Shall assist in the promotion of better communications between
committees within the club and between all the clubs on campus.
E.
Shall serve as student advisor to at least one committee.
Section 3
The duties of the Treasurer shall be as follows:
A.
Shall review the financial needs of the club and the auto body
department and prepare an annual operating budget to be presented to the
club council for approval and/or revision.
B.
Shall adhere to ASCC policy for processing requisitions on behalf
of the club.
C.
Shall strictly follow all guidelines described more fully in the
Cerritos College Policies and Procedures handbook for campus clubs. (see
Cerritos College Club Guide 1994-95 page 37)
D.
Shall present the clubs financial status at any given time to
council, Faculty Advisor, general assembly of club members, but most
especially at monthly club meetings and council meetings give a full
rendering of prior balance, disbursements with source of expenditure,
deposits with sources, and ending balances.
E.
Shall alert the President of any potentially critical financial
condition prior to it becoming critical.
F.
Shall maintain the club checking account balance current at all
times and follow accounting practices as outlined by the District Business
Office.
G.
Shall serve as the Student Advisor to at least one committee.
(Budget and Finance Committee).
Section 4
The duties of the Secretary shall be as follows:
A.
The Secretary shall be responsible for the publication, filing, and
distribution of each council and club meeting minutes within a reasonable
length of time after each meeting.
B.
Shall handle all correspondence for the club.
C.
Shall prepare under the direction of the President, a written
agenda for all council and club meetings with a follow-up chart showing
assignments and responsibility lines.
H.
Shall serve as the Student Advisor to at least one committee
(Publicity Committee).
Section 5 The duties of the chairman of each committee shall be as
follows:
A.
Shall set any meetings necessary to conduct the business of his/her
committee and shall preside at such meetings.
B.
Shall appoint a Secretary within the membership of the committee.
C.
Shall serve as a consultant to the Inter-Club Council as requested.
D.
Shall be responsible for communication and coordination within
his/her committee.
E.
Shall keep all committee members informed about Inter-Club council
representation at meetings as required.
F.
Shall have a vote on his/her committee.
G.
Shall recommend to the Pres., members to serve on the many
committees.
Section 6
The duties of the secretary of each committee shall be as follows:
A.
The Secretary shall be responsible for the publication, filing, and
distribution of each committee meeting minutes within a reasonable length
of time after each meeting.
B.
Shall handle all correspondence for the committee.
ARTICLE VII STANDING COMMITTEES
Section 1 The Club Store Committee
A.
The committee will be composed of one chairman, one Vice Chairman
(who is to take the place of the Chairman in his/her absence) one Cashier,
one Secretary and a minimum of one club member from each class
participating in the club store to act as the sales representative.
B.
The chairman is to act as the Sales Manager for the Club Store, the
Committee Cashier is to account for all transactions within the Club
Store, and the Secretary is to record all actions taken by the committee.
C.
The committee is to be responsible for inventory levels, pricing of
inventory, product reordering, accounting for all transactions that take
place within the store, and maintain all appropriate legal requirements
pertaining to State, Local and College requirements.
D.
Collection of all funds for sold items is to be made in advance
of any sale, if a separate paint supply area and student sales rep. is
to be used, then a receipt signed by the student sales rep., itemizing the
item(s) purchased as being charged to that person's account must be
carried by the purchaser to the paint cashier prior to delivery of paint
product(s).
E.
And all other duties as assigned by the President.
Section 2 The Budget and Finance Committee
A.
The committee will be composed of one chairman, one secretary and a
minimum of 1 club member at large. (ideally, a minimum of 5 on each
committee)
B.
The Budget and Finance Committee will be responsible for developing
appropriate, legal and permitted types of fund-raising activities to
accomplish the financial mission of this club.
C.
Shall be responsible for assisting the Activities Committee in
implementing all fund-raising events approved by the club council and the
general club membership.
D.
The student Advisor to this committee shall be the Club
Treasurer.
E.
Shall seek to obtain financial estimates or quotations for planned
or anticipated expense items for the club and/or department.
F.
And all other duties as assigned by the president.
Section 3
The Steering Committee:
A.
Shall carry the responsibility of developing the course and
direction that the club shall be taking, and present it to the club
council and general membership for approval.
B.
Shall involve itself with related outside industry individuals and
companies to ensure that the club is following industry trends where
applicable.
C.
Shall be a resource to the club council for giving ideas and new
possible courses for it to take.
D.
Assist in communicating the issues accepted by the club council to
the general club membership in a positive light.
E.
And all other duties as assigned by the president.
Section 4
The Membership and Awards Committee:
A.
Shall promote the club and auto body department at Cerritos College
with all vigor. Shall seek to develop consistent long-term support for
the department and club especially within the auto body repair shops and
related vendors. Shall develop a comprehensive membership drive each
semester to ensure adequate course enrollment and involvement in
department seminars, promotions etc.
B.
Shall work with other clubs on campus and seek to communicate club
issues and benefits of membership to others both within and without the
auto body department.
C.
Shall visit each auto body class a minimum of 2 times each semester
to boost club involvement, especially with the beginning classes, showing
the benefits of a strong, universally supported auto body club.
D.
Shall solicit from each class in the auto body department,
nominations for the most outstanding student, covering a wide range of
qualifications which the committee shall define and obtain approval from
the council and general membership. Such nominations shall be taken into
consideration for specific awards to be issued prior to the semester's end
at an awards ceremony.
E.
The committee will be responsible for distributing, collecting, and
voting on Outstanding Club Member, and Club Member of the Year, and shall
designate the type of awards which will be distributed. (submit budget
request to finance committee in advance and gain approval).
F.
If in the opinion of the president, any member of this committee
has such a vested interest in any one of the nominated persons that
his/her vote will be cast on a discriminatory basis, or if a nominated
individual is a member of the membership/awards committee, the
representative in question may be for the former reason temporarily
dismissed from the committee during the vote in question.
G.
And all other duties as assigned by the president.
Section 5
The Publicity Committee:
A.
Shall adhere strictly to the Policies and Procedures Manual for
campus Clubs Code Section VI in all respects.
B.
Shall prepare all advertising material and secure approval of the
club council and general membership where applicable and obtain an
adequate supply of copies for distribution.
C.
Shall define a communications Network to enable rapid contact of
all members and/or associate members for distributing information related
to the club and the auto body department.
D.
Shall be the Public Relations Committee for the auto body
department and the Auto Body Department in general both on and off campus.
E.
Shall report directly to the club council on request, and to the
membership in general in monthly meetings.
F.
Shall seek appropriate exposure to the school and public media with
regards to special events or accomplishments within the auto body
department so as to promote the objectives of the club and department in
the best light.
G.
And all other duties as assigned by the president.
Section 6
The Activities Committee:
A.
Shall develop appropriate activities to accomplish the mission of
the club in all aspects.
