Overview

Students may enroll via the web (MyCerritos), telephone (EPOS) or in-person. At the time of the enrollment, all three processes will automatically check to ensure the appropriate course requisites have been met as well as checking to ensure a student is not enrolled over the maximum unit limit, are on academic or progress dismissal, has holds, illegal repeats and/or has time conflicts with other courses. The enrollment engine in PeopleSoft only reports the first error that is encountered at the time of enrollment.  So, if a student addresses their issue and tries to enroll again, they might encounter a different issue.  If a student is currently enrolled in a course that is a requisite for a class they are attempting to enroll in, PeopleSoft assumes the student will be successful and will grant access to the course.  Afterward, Admissions and Records will drop the student from the roster once it is determined that the student has received a substandard grade.

Students may request to be placed on a wait list if a class is full at the time of enrollment.  Eligibility for enrollment is verified prior to a student being added to the waitlist. If a student's situation changes from the time they were first added to the waitlist, they are not removed from the waitlist. Eligibility for enrollment is again during the time the student is moved from the waitlist to the class roster.  No check are performed when students add classes to the shopping cart.  Also, as students drop from classes, PeopleSoft is setup to automatically enroll wait listed students into the available seats.    

Faculty members are encouraged to print their roster prior to class via Rosters+. Student “no shows” or drops should be handled on a regular basis using the Drop Students Tab. This will allow students on the waitlist to automatically be moved into the class roster, and will also allow additional students to get onto the waitlist.   If for some reason a faculty member can't get into Rosters+, please contact the division secretary, dean, or department chair because they will have access to all appropriate rosters.

Appointments

Enrollment appointments will be generated in PeopleSoft and mailed to students approximately 2 weeks prior to the commencement of registration. The appointment notification will indicate any holds that have been placed on the student. Appointments will be assigned regardless of holds; however, enrollment will be blocked pending the removal of the hold.

Waitlist

A waitlist will be established for all courses. The size will be the greater of the following two conditions: 20% of the course enrollment limit or 10. Once the enrollment limit has been met students will be offered a waitlist position. The last date for a student to get onto a waitlist will be the same date as the last day for enrollment. Once all positions on the waitlist have been used students will be advised that the course is closed.

Students will be moved from the waitlist to enrolled status as seats become available via the auto-enroll function within PeopleSoft. Access to the waitlist will be turned off beginning the second week of the session; however students will be automatically moved from the waitlist until the end of the second week.

Students should check on-line via MyCerritos to see if they have been moved from the waitlist.  If a student has not moved from the waitlist prior to the first meeting of the class they are still required to attend the first meeting of the class or they should be dropped (by faculty) from the waitlist on that day.    

If you find that students are not being added to your class from the waitlist, please check for the following issues within Rosters+ by looking at the enrollment page and clicking on student ID:

1. Pre-requisite(s) not met

2. Time conflicts with other courses

3. Enrolled in too many units

4. On academic or progress dismissal

5. Illegal Repeats

6. Holds

Enrollment transactions (failures and successes) are listed in Rosters+ for your review.  If the student in the 1st position on the waitlist is not eligible to move up into the course enrollment due to one of the above reasons, the student in the 2nd position will move up if they qualify, and so on.

Closed Classes

Enrollment can be stopped for an individual course at any time by the division. Once this has been done students must petition to be added to the class; division dean approval is required for each student who petitions.

Drops

Students may drop a class via the web, telephone, or in-person.  Students who do not show up for the first scheduled meeting of a class will have their enrollment or waitlist position dropped.  This drop should be initiated by faculty using the Roster+ program.

When students are dropped in Rosters+, we need to capture the most accurate date possible. 

• If “No Show” is selected, the 1^st day of class is set (and the date can't be changed).

• If “Drop” is selected, today’s date is set.

  • The program will automatically default the date, however, if today is not the correct drop date, you can click the calendar icon and select the correct date:

Here are the guidelines that have been defined:

1. Instructors shall clear their roster of “no show” students not later than the second class meeting for all students.

   • No shows” are defined as students that did not attend on the very first day of class. Faculty shall select “no show” to drop students that did not attended the first day of class.

   • For online and/or for classes with no meeting patterns, instructors shall clear their roster of "no show" students by the end of the first week.

2. Instructors shall clear rosters of “inactive students” no later than the 14th week of classes or 75% of the term, whichever is less.

   •  “Drops” are defined as students that are no longer participating in the class. Faculty shall select “drop” to drop students that are no longer participating.

A report will be generated listing students that have been unsuccessful in a course requisite in the prior term. These students will be manually dropped from the class by Admissions and Records and will be given a drop code of Pre-Req Drop.  All drop reason codes are available within Rosters+. Below are examples of your drop roster: 

Dropped Students          PS       Drop Date    Reason

1.  Smith, Jane        1895628   Jan 30, 2006   Student Drop

2.  Barcelona, Carlos  1099103   Jan 13, 2006   Instructor Drop

3.  Gonzales, Sabrina  1897467   Dec 16, 2005   Nopay Drop

4.  Gray, Crystal      1599615   Dec 13, 2005   Admin Drop

5.  Jones, Tom         1590845   Dec 11, 2005   Cancelled Enrollment

6.  Grey, Cris         1599619   Dec 13, 2005   Pre-Req Drop

Class Size - Over Limit

In the event a faculty member agrees to allow a student or group of students to enroll in a class that would result in the class limit being exceeded, the division should be involved.  Examples include classes that have a history of high attrition.  The division would need to increase the size of the waitlist if this occurs within the first two weeks of the session.  At the end of the first two weeks if there are still students on the wait list (who have been attending class), the division may override the class size (temporarily) to enroll the wait listed students.

Add

A faculty member can use the "Instructor Add" feature, during the 2nd week of most sessions, to add students into their class.  The program will automatically override the class size limit for that add.

Manual Process

You must use a form to "Request for late add / petition" and for "Grade Changes".

Re-Instatements

If a student has a legitimate reason for missing the first class meeting, the student may be manually re-enrolled by Admissions &Records with instructor approval.

Timing

Below is a table that details the process flow and timing of the enrollment cycles for the 18 week session.  Please refer to the Enrollment Calendar in the Schedule of Classes for detailed dates of various sessions.