CERRITOS
COMMUNITY COLLEGE
MINUTES
OF
INFORMATION
TECHNOLOGY STANDARDS COMMITTEE
FRIDAY
DECEMBER 14, 2007
9:00-11:00
A.M. -- ROOM LC-62
MEMBERS
PRESENT: Lamont Freeman, Lee Krichmar,
Dean Mellas, Mario Morales
Wes Nance,
Bernie Negrete, Patrick O’Donnell, Harry Riegert, Bernice Watson
MEMBERS
ABSENT: ML Bettino, John McGinnis, Deb
Moore
The meeting
of was brought to order at 9:00 a.m.
MINUTES OF NOVEMBER
9, 2007
The Minutes
of November 9 were reviewed by members in attendance. There was no discussion. It was moved by Dean Mellas, seconded by Wes
Nance, and accepted by attending members to approve the minutes as presented,
with one abstention (Mario Morales).
OUTSTANDING IT
STANDARDS ISSUES
Lee reported
that we are taking delivery of the new DC 7800.
This week we have four in the Forensics Lab this week and we have two remaining
academic labs to be replaced (Skills and Language Labs) for this fiscal year. The Language Lab in particular will be making
good use of the resources.
Lee asked if
there were any more Standards issues to be discussed. There was no further discussion on this
item.
UPDATE
ON VARIOUS CODEX MEDIA TYPES NOT WORKING
– (Bernice and Patrick)
Lee asked
for their update on various codex media types.
Patrick reported that he was not able to find free DVD Codex. From what he could determine, you get a copy
of the software when you purchase a DVD drive. We are entitled to use the software of the
various models of our Hewlett Packard PC’s (from the 7700’s down) that came
with a DVD drive. He is still
researching some of the others PC’s; we will have to figure out if we have to
pay for software for the older PC’s. In
some cases, it would be cheaper to buy new hardware than to buy software by
itself; Lee agreed to purchase a few new drives for various areas if necessary. Dean Mellas asked if divix can play DVD’s and
Patrick confirmed they could not. Dean
suggested that M-Player can be researched on Google by searching M-playerHQ. The question would be would be if it can accommodate
CSS. Bernice responded that it might be better to
just get a new drive. Patrick responded
that we would have to look into how many Smart Podiums that would affect.
Lee asked to
find out how many licenses come up we are not able to cover. Patrick explained that finding the
information from HP is hard and there may not be many Smart Podiums with DVD
drives in them. Bernice added that we have
been using the computer DVD’s as a backup, because sometimes the unit will go
down; and so we were pulling them out without having replacements for them and
hoping that the computers will play them.
Patrick said that there might not be a lot of rooms with a DVD drive in
them, but especially the first few. Nursing
is the area that was impacted, but apparently Rusty found another way of meeting
their needs.
It was the
consensus of the group that it is most efficient to wait until someone reports
a problem rather than to go out and look for one.
TECHNOLOGY
MASTER PLAN OUTLINE
REVIEW OF IT UNIT PLANS
Information Technology unit and division plans were passed out to all members for their review.
Lee said that in conversation with Jo Ann regarding the Information Technology Master Plan that Jo Ann gave no specific guidance other than to attack it from a committee standpoint and to include what we, as a committee, feel should be in the Master Plan for starters. Lee said that in the last IT Standards meeting (as recorded in the minutes) we had decided to start with the IT Unit Plans for a basic outline. Lee shared the Unit Plans she completed, explaining there are four different plans. The three separate units include Infrastructure, Help Desk Technical Support and Academic Computing, and Administrative Computer Support (PeopleSoft). There is a fourth unit for Publications, which was not shared. The Division Plan is the more cumulative place to begin because it includes all four units, so Lee will begin with that.
Bernie asked if we envision Information Technology Master Plan to be in the Unit Plan format. Lee responded that she envisions it as some type of web-based document extracting information from the Unit Plan, but also to include a table of contents with various topics; a section on helpdesk; technical support; academic computing; replacement plans for academic labs; PeopleSoft upgrade; and use of information from unit plans (such as from Bettino for Talon Net, or from McGinnis for the Library, cutting and pasting from these areas, that portion we might find relevant, into our document.
Lee
said that in her particular unit and division plan documents she added a few appendices
and more statistics, which is not required.
SURVEY
MONKEY
We reviewed the online survey tool called Survey Monkey. Harry asked about the value of the Survey Monkey. Lee explained it is for the subscription to an online survey tool. It can be used for free, but only for the first 100 recipients, and then can be purchased if you need more, at a reasonable price. The purchased product provides for unlimited number of surveys for unlimited number of recipients. The only problem is that it can only be used under one-user ID. Each license is separate and it is authenticated by the user email address.
It
was also noted that when Lee looked into creating surveys that she worked with
Nathan (originally Caroline) and received supported from Research and Planning.
There were clarifications made
concerning inquiries about surveys.
REPORTING TOOLS
Dean asked about profiling tools used in usage utilization. Patrick said we had one report when we were looking at inception of the VMware implementation, which was done by HP and GovPlace. Lee said it was not of much value technically, but was more of value from a CBO standpoint where you would encourage a business officer to look at certain things, such as square footage, air conditioning utilization, power consumption, etc. and they put all those components together to determine the value of virtualization. The reporting also points out servers you would not want to virtualize. In IT we have a lot of other reporting tools too. We use a product which provides risk information for operating systems, patches and updates, updates for applications like Adobe Reader, and can be analyzed by reviewing the top 20 PC’s with the highest amount of risk. Patrick said there are different scans he is able to set up. It helps to provide efficiency in making the campus more standardized.
There was much discussion about the attachment that detailed the utilization reports in the IT Division Plan. There was debate as to how these were used, what their value was, and that perhaps they were confusing if they were used the way Lee intended. After much discussion the group moved on with no clear decision.
Bernice asked if Lee would be adding something about infrastructure for video only. Lee said she would not be the one writing it, but hoped that others would contribute, and she would encourage including it. Lee asked Bernice if that was included in ML’s unit plan, but Bernice did not know.
One idea to allow collaboration is to open a Talon Net project site for the purpose of members of the committee contributing that way. Lee wants to make the plan comprehensive so that our community understands both where we are and where we are going.
Lee
brought up a current bandwidth problem and the group had a discussion regarding
our options. Lee provided a history of our previous upgrades. She will be meeting with Cenic
after the first of the year to discuss our future expansion.
The
IT portion of the Accreditation Report was done twice – first with much detail
and unorganized content but which answers the accreditation questions. Lee believes that she can use some of this
content in the IT Master Plan too, and
will begin pulling all of that together too.
TECHNOLOGY MASTER PLANS FROM OTHER SCHOOLS
Our
campus has never had a Master Plan. Other
schools have them, but they are very different.
Cabrillo just built a big one. Their
infrastructure is in need of upgrading and they are trying to get the funding
to solve this problem. We are not
focusing on any specific IT problems. We
are trying to find plans with virtualization, risk assessment, or something
more strategic in nature.
MISCELLANEOUS
DISCUSSION
Wes
asked about the possibility of a 5-year plan.
Lee said due to the changing nature of IT that we should look at a
3-year plan. She is looking at a Master
Plan that focuses from the perspective of what we are doing now, and the
direction where we are headed toward.
Three years is even challenging to predict for
IT. It is more a strategic guide than a prediction
of our future.
The meeting
was adjourned at 10:20 a.m.
Submitted
By: Patricia Childress, Administrative
Assistant