Curriculum Submissions

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Curriculum Submissions

Curriculum Submissions

Submission Guidelines & How To

Below are Frequently Asked Questions that faculty may have for their curriculum submissions. Curriculum maintenance is a faculty's responsibility required by title 5 §53200.

All curriculum submission are to be submitted through our eLumen curriculum management system. Below are step-by-step guides to help you submit your curriculum. Some courses may require additional forms which will need to be upload into eLumen.

Please Note:

This page and submission guidelines will periodically change as the eLumen system is continuing to evolve.

How Do I Create a New Course?

Only faculty can create new courses

New Course Tutorial

With your new course, are you requesting General Education? If so, please include these attachments:
- General Education Area
- General Education Questions
- Comparable Courses
  - Must submit one form for University and State Colleges, and Community Colleges
With your new course, are you requesting Distant Education? If so, please include the attachment below:
- Distant Education Questions

How Do I Create a New Program?

Only faculty can create new programs

New Program Tutorial

Are you creating a new Associate in Arts for Transfer Degree? If yes, please include the below attachments:
- Chancellor's Office TMC Form

Are you creating a Career Technical Education Program? If yes, please include the below attachments:
- Labor Market Information
- Advisory Committee Recommendation
- Regional Consortia Minutes

How Do I Revise an Existing Course?

Only Department Chairs can revise an existing course. Faculty must be added as a contributor.

With your revision, did you want to request General Education? If so, please include the following attachments:
- General Education Area
- General Education Questions
- Comparable Courses
  - Must submit one form for University and State Colleges, and Community Colleges
With your revision, did you want to request Distant Education? If so, please include the below attachment:
- Distant Education
With your revision, did you want to request a class size change? If so, please include the below attachment:
- Class Size change

How Do I Revise an Existing Program?

Only Department Chairs can revise an existing course. Faculty must be added as a contributor.

How Do I Inactivate a Program?

eLumen currently do not have a workflow for inactivating Programs. Please send inactivation request to Phally Lay via email at play@cerritos.edu

FREQUENTLY ASKED QUESTIONS

Course Outline of Records (COR) FAQ

Where did my course go?
- When a course is saved, it will automatically move to your eLumen inbox.
  - If you have more than one role, please change your role to access the correct inbox
    - Example:
      - Saved courses in faculty role will be in faculty's inbox
      - Saved courses in department chair's role will be in department chair's inbox
- When a course is submitted, it will move on to the next stage of the workflow.
  - Work Flow Guide

My submit button isn't working? Why can’t I submit my course?

There are asterisks * field on the cover page, that are required to be filled out or selected for the “Submit” button to enable.
What TOP codes do I use?

Faculty can choose TOP codes from the Taxonomy of Programs Handbook: http://extranet.cccco.edu/Portals/1/AA/Credit/2013Files/TOPmanual6_2009_09corrected_12.5.13.pdf
What are Faculty Requirements in eLumen?

The faculty requirement section includes “Master Discipline Preferred” and “Alternate Master Discipline”, which are your department’s requirement to teach the course.
What CIP Code do I use?

CIP Code will automatically populate when TOP Code is selected.
How do I add a contributor to my course?

Faculty can add contributors on the cover page. You can add multiple contributors and the contributor(s) will also have the ability to edit.

Course Contributor Tutorial
How do I attach my forms to a Course?

Attachments can be uploaded on the cover page, but a new course must first be saved before the “Upload Files” button will enable.

Course Attachment Tutorial
How do I add Prerequisite/Corequisite/Recommendations?

Requisite Tutorial

How do I add mapping to my prerequisite/Corequisite/recommendations?

Mapping (Content Review)Tutorial

If my course has multiple prerequisites/recommendations/Corequisite, do I have to add all of them?

Yes, all requisites need to be added to run an impact report.

Why do I have to enter my Course objectives and SLOs one-by-one?

When Course Objectives and SLOs are entered one-by-one, they will appear in a drop down box for mapping.
How do I print out my COR?

Printing COR Tutorial

Program Narrative FAQ

Where did my program go?
- When a program is saved, it will go directly into your inbox. You can continue working on your program by accessing it there.
  - Example:
    - Saved programs in faculty's role will be in faculty's inbox
    - Saved programs in department chair's role will be in department chair's inbox
- When a program is submitted, it will move on to the next stage of the workflow.
  - Work flow Guide

Why can’t I click on the tabs?

Program are set up differently in eLumen. You can get to the next tab by clicking on “Save and Continue” button.

Why can’t I save and continue or Save as Draft and Continue?

For the “Save and Continue” or “Save as Draft and Continue" button to enable, all asterisk area must be selected or filled out.

Why do I have to work on my programs on Outline View?

Outline View is a better option since you will only need to work on the “cover info” tab and “Program Narrative” tab. In step view, eLumen is requiring you to submit data/information for the “Save and Continue/Save as Draft and Continue” button to enable to move to the next tab.

eLumen is aware of this issue and will implement a fix.