FERPA Quiz

Cerritos College Student Education Records Privacy Protection Protocol

Hello and welcome to the Cerritos College Student Education Records Privacy Protection Protocol. It is here that authorized employees of the college may complete the process for approval to access student records in the college’s student records online system. Information on authorized employees and release of student educational records may be found online in Student Records and Directory Information available online at Board Policy 5040 and in Administrative Procedure 5040.*

This protocol is designed to protect students, employees, and the college in the handling of educational records protected by California state law and federal regulations commonly referred to as FERPA. In this age of identity theft, concern for safe handling of records is very high. Like all staff development efforts, this protocol is designed to help through training. Please contact the Dean of Admissions, Records, & Services if you have questions or suggestions. The Dean may be reached at 562-860-2451, ext. 2102.

It is recommended that the following list of links be accessed in the order provided here for completion of the access approval protocol:

1. Excerpted Copy of the Faculty Senate President’s Memorandum with the FERPA Best Practices approved by the Faculty Senate
2. Cerritos College Key FERPA Definitions "legitimate educational interest", "authorized District official", and "directory information"
3. Cerritos College Administrative Procedure 5040: Student Records and Directory Information 3 ½ pages of official information based on local input and the CCLC template
4. Access authorization Quiz (11 true/false items designed to reinforce the FERPA Best Practices)

You may print and complete the Quiz by hand. When it is complete, please submit it to Stephanie Murguia, Dean of Admissions, Records and Services in the Administration Building. Ms. Murguia will provide access to student educational records in PeopleSoft after the quiz is successfully completed and submitted by authorized college employees.

Also available online is the Cerritos College Student Education Record Release Authorization form. One should be completed and kept on file, by the person asking the student to complete it, each time a student asks that Education Record information about him or her be released to others, including in letters of recommendation or in reference checking.

Thank you for your time and attention to safeguarding these important, legally protected records.

*Additional regulations, pertaining to student education records, which may be found online:
Board Policy 5035, Withholding of Student Records, at Board Policy 5035
Administrative Procedure 5035, Withholding of Student Records, at Administrative Procedure 5035
Administrative Procedure 5045, Student Records: Challenging Content and Access Log, at Administrative Procedure 5045.