Grant Development Process
4. If private or corporate funding is to be sought for the project, then the Development Office will work with the interested party in identifying potential funders.
5. If all seems to be in order with the proposal, the Development Office will negotiate with the grant initiators and develop a formal statement of mutual responsibilities and a timeline for the development of the proposal. If a grant will obligate the College to provide additional space, facilities, matching funds, or to fund the continuation of a program once the grant expires, it will be necessary to submit these requirements to the Business Services Office for review in order to ascertain that such funds/resources are available. Such needs should be foreseen and submitted for review as early as possible in the grant seeking process so as not to hold up the grant process at the last moment.
Salaries and benefits are computed at appropriate District rates;
All anticipated costs are included in the budget;
Only allowable costs are budgeted;
District matching requirements are met;
Budget format is consistent with funding agencies guidelines; and
- Indirect costs when allowable are charged.
8. All grant submission documents must be approved in turn by the Development Office, the appropriate Dean or Area Administrator, the appropriate Vice President and subsequently signed by the President. The Development Office will assume the responsibility for ensuring that all necessary signatures are obtained, all mandatory assurances and certifications are included, and that the required number of copies are submitted. The final proposal will be mailed by the Development Office.
10. Upon notification by a funding agency that a proposal has been recommended for funding, the Development Office shall: compare the notification to the proposal and, with the proposal initiator, resolve any budgetary differences; establish and maintain a full set of official contract files; together with the proposal initiator, develop an internal operating budget; submit the internal operating budget to the Controller for approval and processing; and process Board approval documents for funded projects.
11. Once a grant is awarded, a copy of the funding document is to be forwarded to the Development Office.