eLumen Submission and Procedures
What is eLumen?
- eLumen is a curriculum and assessment management system. All new and modified courses/programs must be submitted through eLumen
What is it used for?
- A central repository for managing curricular needs for courses and programs
- Student Learning Outcomes assessment and reporting
How do I access in eLumen?
Log in with your Cerritos username and password. eLumen is now synced with Cerritos College Portal.
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Production site: cerritos.elumenapp.com
- Testing Site: cerritostest.elumenapp.com
Password must be reset through the Cerritos College portal as the log-in is linked with the Ldap server.
Where can I receive training?
- CTX Training (Schedule coming soon)
- Register through Flex Reporter
- Individual and Group Training
- Contact Phally Lay to schedule individual/group training via Zoom or Teams
Where can I access step-by-step guides?
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All step-by-step guide can be found at Microsoft Teams site
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Step-by-Step Guide
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Create New Course
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How to add course contributor
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How to map content review (Prerequisite, Corequisite, Recommendation)
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How to add General Education and Comparable Courses
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Modify Existing Course
- How to edit SLOs
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Creating New Program
- How to add program contributor
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Modify Existing Courses
- How to upload attachments to courses and programs
- How to print/save COR or program narrative
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What is the Curriculum Procedure and Workflow?
- Faculty/Department Chair:
- Launch and submit curriculum in eLumen
- Include and upload additional supplemental items such as
- TMC
- LAOCRC recommendation
- Include and upload additional supplemental items such as
- Department Coordinator Approval
- Division Dean Review
- Launch and submit curriculum in eLumen
- Committee's Review, Voting, and Approval
- Tech Review Meeting
- Curriculum Committee Voting
- Board of Trustees Approval
- State Submission
- Chancellor’s Office Submission/Approval
- Must include supplemental documents
- Associates degree for Transfer
- TMC
- CTE
- LMI data
- Regional CTE Recommendation
- Advisory Committee Minutes
- Department Notification of approval/denial
- Associates degree for Transfer
- Must include supplemental documents
- Chancellor’s Office Submission/Approval
- PeopleSoft programming
- new and modified courses will be updated in PeopleSoft management system
- Programs will be sent to degree auditor at Admissions and Records
- new and modified courses will be updated in PeopleSoft management system
- Publication:
- General Catalog
- Schedule+
Do I have to go through the curriculum process for my items?
- Mandatory items must go through curriculum process for approval
- Periodic items will be approved via consent calendar and will not require your items
to go through the entire workflow process
- See below for list of Mandatory and Periodic Review Items
Mandatory Curriculum Review
These items must go through the workflow process and reviewed through all channels.
New Courses
- Cross listing of courses
- Multicultural and Justification Statement
- Statement should be placed in the submission rationale box
- Content Review (Prerequisite, Corequisite, and/or Recommendations
- Distance Education
- General Education Question
- GE Area
- Comparable (CC) Community College Courses
- Comparable (CSU) State University Courses
- Comparable (UC) University Courses
- Lower division courses #1-99
- Associated Program
- New courses must be included in an existing program or added to new program.
- Programs must also be launched in eLumen to add new course
Modifying Courses
- Updating Course Prefix and course number*
- Title*
- Cross listing*
- Description
- Top code
- Repeatability
- Class size
- Adding distance education
- Adding general education
- Updating requisite option
Must include Impacted Courses/Programs*
Contact Phally Lay for assistance with list of impacted courses/programs
New Programs
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Local AA/AS degree
- Local Certificate fo Achievement
- CTE Certificate of Achievement
- Must include LAOCRC supplemental documentation
- Labor Market Information
- Regional CTE recommendation
- Advisory Committee minutes
- Must include LAOCRC supplemental documentation
- CTE AA/AS degree
- Must include LAOCRC supplemental documentation
- Labor Market Information
- Regional CTE recommendation
- Advisory Committee minutes
- Must include LAOCRC supplemental documentation
- Associates of Arts/Science for Transfer
Periodic Review
Consent Calender items will not require full workflow review
- Correcting typos and format
- Methods of Instruction
- Methods of Evaluation
- Assignments
- Textbooks
- Course Content/Lab Content
- Student Learning Outcomes
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