Student Right to Privacy
Our office complies with the Family Educational Rights and Privacy Act of 1974 (FERPA), which sets forth requirements designed to protect the privacy of student education records. In most circumstances, we will require express permission from the involved student to disclose information outside the college. Students may use the FERPA form to authorize the disclosure of their records to a third party.
The Family Educational Rights and Privacy Act (FERPA) affords
students certain rights with respect to their education records. These rights include:
(1) The right to inspect and review the student’s education records
within 45 days of the day the College receives a request for access. A student should submit to the registrar or designee a written request that identifies the record(s) the student wishes to inspect. The registrar will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the registrar, the registrar shall advise the student of the correct official to whom the request should be addressed.
(2) The right to request the amendment of the student’s education
records that the student believes are inaccurate, misleading, or otherwise in violation of the student’s privacy rights under FERPA.
A student who wishes to ask the College to amend a record should
write the registrar, clearly identify the part of the record the student
wants changed, and specify why it should be changed. If the College decides not to amend the record as requested, the
College will notify the student in writing of the decision and the student’s right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.
(3) The right to provide written consent before the College discloses personally identifiable information from the student’s education records, except to the extent that FERPA authorizes disclosure without consent. The College discloses education records without a student’s prior written consent under the FERPA exception for disclosure to school officials with legitimate educational interests. A school official is a person
employed by the College in an administrative, supervisory, academic or research, or support staff position (including law enforcement unit personnel and health staff); a person or company with whom the College has contracted as its agent to provide a service instead of using College employees or officials (such as an attorney, auditor, or collection agent); or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks. A school official has a legitimate educational interest if the official
needs to review an education record in order to fulfill his or her
professional responsibilities for the College. The College may also
disclose education records without consent to officials of another school in which a student seeks or intends to enroll.
(4) The right to file a complaint with the U.S. Department of
Education concerning alleged failures by the College to comply with the requirements of FERPA. The name and address of the office that administers FERPA is:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202-5901
Cerritos College will not release personal data about students
without their prior written consent except to persons and agencies
authorized by law. The college may make an exception to legitimate inquiries, by providing general directory information to include:
- major field of study
- class level
- dates of attendance
- degrees and awards received
- participation in officially recognized activities and sports
- weight and height of members of athletic teams, and
- previous educational institutions attended
Student Records Consent
Cerritos College may permit access to student records to any person for whom the student has executed written consent specifying the records to be released and identifying the party or parties to whom the records may be released. Such consent must be signed and dated by the student. The recipient must be notified that the transmission of the information to others is prohibited (California Administrative Regulations Title 5, section 54616).
Reference: Board Policy and Administrative Procedure 5040
Withholding of Student Records
Student records may be withheld pending satisfaction of certain
requirements, per Board Policy and Administrative Procedure 5035.
The above information was pulled from Cerritos College's General Catalog. For more information on our privacy practices, please view the General Catalog.