Information Technology Purchases

Our Commitment 

Cerritos College is deeply committed to fostering an inclusive environment where every program and service is fully accessible and usable by all students, staff, and faculty—including individuals with disabilities. To uphold this commitment, accessible procurement reviews are rigorously conducted in alignment with the highest standards, including Section 508 of the Rehabilitation Act, WCAG 2.0 AA, WAI-ARIA guidelines, as well as Cerritos Board Policies 3411, 6365, and 3720. This ensures that accessibility is not only a priority but a foundational principle embedded in every aspect of our campus community.

The Procurement and Adoption of Information Communication Technology (ICT)

The Information Technology (IT) Accessibility and Security Review Process is a critical standard applied to every IT purchase and adoption—regardless of cost or funding source. This commitment to accessibility and security extends beyond traditional purchases to include free products and services, as well as any technology developed on campus. The scope encompasses a wide range of resources, from equipment with digital interfaces to software and systems designed to store, manage, control, or retrieve information for human interaction. Additionally, this process covers all digital content, including videos, web materials, and communication platforms, ensuring that every technological asset supports an inclusive and secure campus environment.

ICT Review Process Flow

To request a review of and purchase approval for ICT products, please complete the Information and Communication Technology (ICT) form. 

Additional Resources: ICT Review Process Workflow

ICT Purchase Request

  1. Identify desired Information Communication Technology (ICT) to be procured.
  2. Request a accessibility documentation and Voluntary Product Accessibility Template (VPAT) from vendor. If no response after two attempts, proceed to next step.
  3. Complete online ICT form.  Attach VPAT, Accessibility Statement link, and tech standards/essential functions (if available).
  4. Submit the ICT form. After submission, system will send the request directly to the Accessibility Specialist.

Testing & Reporting

  1. The Accessibility Specialist reviews the request and ICT documentation.
  2. The Accessibility Specialist performs automated and manual testing of the technology product.
  3. An accessibility assessment of the product is created and shared with the Universal Access Task Force (UATF) ICT Workgroup.
  4. The assessment and vendor product documentation is added to our repository and reporting dashboard.

Universal Access Task Force (UATF) ICT Workgroup Review

  1. The UATF ICT Workgroup reviews the request and the accessibility assessment.
  2. An approval or denial is assigned to the request.
  3. The workgroup notifies the requester and the manager with the decision to approve, approve with conditions, or deny the procurement.

Note: The requester may submit a requisition or Request for Contract (RFC) form, along with all supporting documentation, to Purchasing prior to the accessibility review and approval. However, please note that Purchasing will not initiate a contract or process a requisition until the accessibility review has been completed.

Beyond Approval

  1. Requester submits the ICT approval to Purchasing for product procurement.
  2. Implementation can be scheduled and commence.
  3. The Accessibility Specialist may require additional testing during the implementation of the ICT. The development of an Equally Effective Alternative Access Plan (EEAAP) may also be a necessity depending on the ICT's level of accessibility.
  4. The accessible technology review and testing process occurs upon the initial procurement and during renewal or every two years (whichever is soonest).

Completing The ICT Form

Important note: Please have the following information available prior to starting the ICT form. You will be unable to complete the ICT form without all of the following:

Product Details

  • Product Name
  • Purpose & Intended Use: Curriculum, instructional support, or general use
  • Usage Location: On-campus, online, or both
  • User Groups: Students, faculty/staff, or both
  • Implementation Semester

Software Information

  • License Details: Number and types
  • Cloud-Based: Yes or No
  • Installation Needs: Whether software must be installed on campus computers

Vendor Contact Information

  • Company Name
  • Contact Person
  • Phone Number
  • Email Address 

Contract Details

  • Length of contract

Accessibility Documentation

  • VPAT
    • If No VPAT: Upload a vendor email or document explaining its absence
  • Accessibility Statement
  • Accessibility Roadmap
  • Higher Education Community Vendor Assessment Toolkit (HECVAT)
  • Technical Standards Link: If applicable

Learn more about accessibility documentation

 Submit YOur ICT Review

For more information contact: