College Coordinating Committee

College Coordinating Committee

The purposes of the College Coordinating Committee include:

  • Provides effective communication among representatives of all college constituencies
  • Discusses issues of concern to the college community and refers to appropriate committees for development and recommendations
  • Ensures that information flows to and from institutional and ad hoc committees and constituencies
  • Monitors the membership structure of institutional and ad hoc committees for the purpose of ensuring diversity and representation
  • Reviews the Board Agenda for the next Board of Trustees meeting
  • Monitors that shared governance processes are adhered to
  • Requests revisions from shared governance committees annually, and reviews the committee structure and the shared governance structure regularly
  • Maintains a handbook of current committees and membership structures of all committees which is reviewed and updated annually
  • Reviews the college’s administrative procedures on a regular basis and gives input to the review and development of Board Policy
  • Reviews all board policies and administrative procedures within a six-year cycle, to be completed no later than one year prior to the regularly scheduled accreditation site visit.
  • Monitors trends and practices on issues within the committee’s scope and communicates them to the college


The quorum requirement is a majority (8) of the committee members.


Agenda Guidelines

  1. The College Coordinating Committee will normally generate its agenda with items submitted by the members of the College Coordinating Committee. Others who desire items placed on a meeting's agenda should contact their College Coordinating Committee Representative. The College Coordinating Committee will assign items to appropriate committees for further work as necessary.
  2. The College Coordinating Committee agenda will have as standing items reports from all Institutional, District and Faculty Senate committees. Recommendations from Institutional, Faculty Senate and ad hoc committees shall be presented to the College Coordinating Committee for action. Action may be delayed to allow members time to gain further understanding of an issue. Decisions from Faculty Senate on academic and professional matters shall be presented to the College Coordinating Committee for information only.
  3. The College President is responsible for the preparation of the Board Agenda and Board Book. The College Coordinating Committee will have as a standing agenda item the review of the agenda for the Board of Trustees meetings. It is recognized that there are Board items such as closed session matters, unforeseen items and emergencies, requests by the public for matters falling within the subject matter jurisdiction of the Board, and items outside the scope of the Shared Governance Committees (i.e. labor negotiations) that will require items being placed on the Board Agenda without review by the College Coordinating Committee.
  4. The College Coordinating Committee will have as a standing agenda item the status of shared governance to determine if decisions are being made as a result of the appropriate shared governance process.
  5. The College Coordinating Committee receives information and recommendations from Institutional, District, Faculty Senate and ad hoc committees. If the College Coordinating Committee disagrees with a recommendation from an Institutional, Faculty Senate or ad hoc committee it will be sent back to the committee with written reasons for disagreeing with the recommendation and requesting a meeting to work toward consensus. The College Coordinating Committee will receive, for information purposes only, recommendations requiring Board of Trustees' consideration from Faculty Senate before they are forwarded to the College President for addition to the Board Agenda.