Requesting Grants
AP 3280: Grant Management
The Administrative Procedure 3280 outlines the process for developing, approving, and managing grants at the district
level to support its mission, vision, and goals. All grants, except categorically
funded Chancellor’s Office grants, must go through the formal approval process facilitated
by the Office of Institutional Effectiveness, Research, Planning, & Grants. This office
collaborates with stakeholders throughout the lifecycle of a grant—from concept to
application, implementation, and reporting.
Development Process for Grant-Funded Projects
Step 1: Gather Grant and Project Information
- Consider who will be involved with the project
- Identify the project’s goals and objectives
- Determine an estimated cost for the project
Note: If you need assistance with locating funding sources for your potential project, please reach out to Kathy O'Malley in the Grants office.
Step 2: Submit the Information to the Grants Office
To gain approval to develop an application or partner on a grant application, please complete the Grant Proposal Intent Form. If possible, include the request for application/proposal (RFA/RFP).
Step 3: Secure Approvals
Submit the form to your respective Dean and Vice President for review and approval. Once all required signatures have been obtained, the form will forward to IERPG for review and signature. Following IERPG approval, the proposal will be presented to the Executive Council (EC) for final approval.
*Be sure to allow enough time for the process.
Step 4: Begin Preparing Your Application
After you have been notified that your Grant Proposal has been approved, you may work closely with the Grants Office to ensure your grant application is as complete and competitive as possible.
All applications must be submitted in coordination with the Grants Office staff.
- Note: We also recommend that you visit the Budget Forms and Resources page located at the Budget Department website for valuable documents and templates that can assist you with budget development.
Step 5: Informing the Board of Trustees
Once the award has been granted, the grant submitter (program lead) will be responsible for preparing the board agenda item to request acceptance of the grant funding. The award must be reported to the Board of Trustees in accordance with the Board Policy 3280.