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Board Items

Contracts Requiring Board Approval

Contracts involving an obligation greater than the current bid threshold require Board approval. Please reference Purchasing’s FAQ page for the current bid threshold entitled “BID THRESHOLD FAQS.”

Each new or amendment contract will require completion of a “Request for Contract Presentation to the Board of Trustees for Approval” form. All information on this form must be completed to avoid a delay in processing this request. The contract documents will be prepared and an authorized District Contract Number will be assigned after approval signature by the Vice President of Business Services or his/her authorized designees.


Any donations received must have the Proposed Gifts and Donations form filled out completely. This form does require that the vendor provide their name, address, signature, and an assigned value or the donated/gifted items. Upon submittal of the completed form, please notify the Purchasing Department if the item has been already received by the department/division and if there are any costs associated with delivery to the campus.

Purchasing Deadlines for Board Item Submittals

In general, items to be submitted to Purchasing for processing must be received no later than one week prior to the deadline for the VP's Office submittal. Materials requiring extensive review by staff require additional time for processing. Please contact the Purchasing Department at (562) 860-2451 ext. 2243 with any questions. The deadline schedule can be accessed at the following link: Purchasing Deadlines for Board Submittals

Forms need to be completed in full and any pertinent documentation must be attached upon submittal. Forms can be located at the following link: Purchasing Department Forms

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