Board Items

Procurement and Contract Services DEADLINES FOR BOARD ITEM SUBMITTALS

The board item deadline schedule is summarized below. A more detailed schedule can be accessed via the following link: Deadlines for Board Submittals. 

NOTE: Board item requests requiring extensive review by staff may require additional time for processing. 

Please contact the Procurement and Contract Services Department at (562) 860-2451 ext. 2243 for any questions. 

2024 Board Meeting Dates and Deadlines

Procurement and Contract Services
(12:00 pm)*		 VP Business Services
(Thursday, 12:00 pm)		 Board Meeting
(Wednesday, 7:00 pm)
December 19, 2023 January 4, 2024 January 24, 2024
January 23, 2024 February 1, 2024 February 21, 2024
February 20, 2024 February 29, 2024 March 20, 2024
March 12, 2024 March 21, 2024 April 10, 2024
April 9, 2024 April 18, 2024 May 8, 2024
May 14, 2024 May 23, 2024 June 12, 2024
June 18, 2024 June 27, 2024 July 17, 2024
July 16, 2024 July 25, 2024 August 14, 2024
August 13, 2024 August 22, 2024 September 11, 2024
September 17, 2024 September 26, 2024 October 16, 2024
October 15, 2024 October 24, 2024 November 13, 2024
November 12, 2024 November 21, 2024 December 11, 2024 (Organizational)

* Date/time that all requests for board items are to be submitted to Procurement and Contract Services in order to be on the noted board meeting date.

CONTRACTS REQUIRING BOARD APPROVAL

Contracts involving an obligation greater than the current bid threshold require Board approval. Please reference Purchasing’s FAQ page for the current bid threshold entitled “BID THRESHOLD FAQS.”

Each request will require completion of a “Request for Contract” form. All information on this form must be completed to avoid a delay in processing your request. 

DONATIONS/GIFTS

Any donations received must have a Proposed Gifts and Donations form completed and submitted for board approval. This form requires that the donor provide their name, address, signature, and an assigned value for the donated/gifted items. Upon submittal of the completed form, please notify the Procurement and Contract Services Department if the item has been already received by the department/division and if there are any costs associated with delivery of the donation to the receiving department/division.