Board Items

Procurement and Contract Services DEADLINES FOR BOARD ITEM SUBMITTALS

The board item deadline schedule is summarized below. A more detailed schedule can be accessed via the following link: Deadlines for Board Submittals. 

NOTE: Board item requests requiring extensive review by staff may require additional time for processing. 

Please contact the Procurement and Contract Services Department at (562) 860-2451 ext. 2243 for any questions. 

2025 Board Meeting Dates and Deadlines

Procurement and Contract Services
(12:00 pm)*		 VP Business Services
(Thursday, 12:00 pm)		 Board Meeting
(Wednesday, 7:00 pm)
    January 15, 2025
January 7, 2025 February 4, 2025 February 19, 2025
February 4, 2025 February 13, 2025 March 5, 2025
March 4, 2025 March 13, 2025 April 2, 2025
April 22, 2025 May 1, 2025 May 21, 2025
May 6, 2025 May 15, 2025 June 4, 2025
June 17, 2025  June 26, 2025 July 16, 2025
July 22, 2025 July 31, 2025 August 20, 2025
August 5, 2025 August 14, 2025 September 3, 2025
September 2, 2025 September 11, 2025 October 1, 2025
October 7, 2025 October 16, 2025 November 5, 2025
November 12, 2025 November 20, 2025 December 10, 2025 (Organizational)

* Date/time that all requests for board items are to be submitted to Procurement and Contract Services in order to be on the noted board meeting date.

CONTRACTS REQUIRING BOARD APPROVAL

Contracts involving an obligation greater than the current bid threshold require Board approval. Please reference Purchasing’s FAQ page for the current bid threshold entitled “BID THRESHOLD FAQS.”

Each request will require completion of a “Request for Contract” form. All information on this form must be completed to avoid a delay in processing your request. 

DONATIONS/GIFTS

Any donations received must have a Proposed Gifts and Donations form completed and submitted for board approval. This form requires that the donor provide their name, address, signature, and an assigned value for the donated/gifted items. Upon submittal of the completed form, please notify the Procurement and Contract Services Department if the item has been already received by the department/division and if there are any costs associated with delivery of the donation to the receiving department/division.