Board Items

Procurement and Contract Services DEADLINES FOR BOARD ITEM SUBMITTALS

The board item deadline schedule is summarized below. A more detailed schedule can be accessed via the following link: Deadlines for Board Submittals. 

NOTE: Board item requests requiring extensive review by staff may require additional time for processing. 

Please contact the Procurement and Contract Services Department at (562) 860-2451 ext. 2243 for any questions. 

2025 Board Meeting Dates and Deadlines

Procurement and Contract Services
(12:00 pm)*		 VP Business Services
(Thursday, 12:00 pm)		 Board Meeting
(Wednesday, 7:00 pm)
    January 15, 2025
Pending  Pending February 19, 2025
Pending Pending  March 5, 2025
    April 2, 2025
    May 21, 2025
    June 4, 2025
    July 16, 2025
    August 20, 2025
    September 3, 2025
    October 1, 2025
    November 5, 2025
    December 10, 2025 (Organizational)

* Date/time that all requests for board items are to be submitted to Procurement and Contract Services in order to be on the noted board meeting date.

CONTRACTS REQUIRING BOARD APPROVAL

Contracts involving an obligation greater than the current bid threshold require Board approval. Please reference Purchasing’s FAQ page for the current bid threshold entitled “BID THRESHOLD FAQS.”

Each request will require completion of a “Request for Contract” form. All information on this form must be completed to avoid a delay in processing your request. 

DONATIONS/GIFTS

Any donations received must have a Proposed Gifts and Donations form completed and submitted for board approval. This form requires that the donor provide their name, address, signature, and an assigned value for the donated/gifted items. Upon submittal of the completed form, please notify the Procurement and Contract Services Department if the item has been already received by the department/division and if there are any costs associated with delivery of the donation to the receiving department/division.