Technical and Occupational Programs (TOP) Committee

2019 - TUESDAY, APRIL 16

1.  Strong Workforce Program Update

  • Local Funds Round 1 = Complete
  • Local Funds Round 2 Year 1 = Are moving along as planned. CTE Office will contact department with status update on expenditures.
  • Local Funds Round 2 Year 2 = CTE Office is currently reviewing for approval.
  • Local Funds Round 4 = Update in Fall 2019
  • Regional Funds = Update

2.  LAOCRC: Program Recommendations & COE LMI Requests (Certificates & AS)

3.  Requirements for funding

  • Program Improvement need for Conferences: What was learned, and how is it going to be implemented?
  • Guest speakers: Must provide timecard, filming, captioning, availability online. The video can be renewed after 3 years.
  • Advisory Committee Meeting
    • Two per fiscal year or no funding for the next fiscal year
    • Sign-in sheet, agenda and minutes, including 3 Industry representatives min.
    • Turn into CTE Office and your Division Office as soon as they occur

4.  Conference and Travel

  • 45 Days Prior for in-state Travel & 60 Days Prior for out-of-state Travel
  • Meal Reimbursement: Max Rate $60 per day with original receipts and per Diem rate with no receipts of $6 Breakfast, $10 Lunch, and $18 Dinner
  • Conference Request must be approved by the faculty's Instructional Dean/Manager, approved by the Project Manager (CTE Office Perkins and Strong Workforce), and approved by the V.P. of Academic Affairs before any expenditures can take place

5.  508 Compliance Presentation - Patrick O'Donnell

6.  Perkins

  • 2018-2019 - Perkins Final Reports due to CTE Office by May 10, 2019
  • 2019-2020 - Local Application - Due to CTE Office by April 26, 2019
  • 2019-2020 - IPII Applications - Announcement of awards by June 15, 2019

7.  Next Meeting - Fall 2019

2018 - Tuesday, September 18

1.  Job Speaker CEO Presentation 

2.  LAOCRC: Program Recommendations & COE LMI Requests (Certificates & AS)

3.  Program Improvement for Conferences: What was learned, and how is it going to be implemented?

4.  Guest Speakers:

  • Must provide timecard by filming, captioning, and make available online presentation made by a role as consultant. The video can be renewed after 3 years. 

5.  Strong Workforce Stars Across the State

6.  Strong Workforce Program

  • Local Funds Round 1 = Complete
    • Final Reports -
  • Local Funds Round 2 Year 1 = Quarterly Reports
  • Local Funds Round 2 Year 2 = Application New/Continue Projects
  • Regional Funds = Update

7.  Perkins

  • 2018-2019 - Last Day for Expenditures - April 11, 2019
  • 2018-2019 - Final Report - Due to CTE Office by May 3, 2019
  • 2019-2020 - Local Application - Due to CTE Office by April 6, 2019
  • 2019-2020 - IPII Applications - Due to CTE Office by April 6, 2019 (Announcement of awards by June 15, 2019)

8.  CTE Office 2018-2019

  • Advisory Committee Meeting
    • Two per fiscal year or no funding for the next fiscal year
    • Sign-in sheet, agenda and minutes
    • Industry representatives (3 minimum)
    • Turn into CTE Office and your Division Office as soon as they occur
  • Conference and Travel
    • 45 Days Prior for in-state Travel
    • 60 Days Prior for out-of-state Travel
    • Meal Reimbursement
      • Max Rate $60 per day with original receipts
      • Per Diem rate with no receipts - $6 Breakfast, $10 Lunch, and $18 Dinner
  • LAOCRC: Program Recommendations & COE LMI Requests (Certificates & AS)

9.  Advisory Breakfast - March 28, 2019

  • Student Center @ 7:30 am - 9:00 am

2018 - Tuesday, February 20

1.  Perkins update

  • 2017-2018 - Last Day for Expenditures - April 15, 2018
  • 2017-2018 - Final Report - Due to CTE Office by May 10, 2018
  • 2018-2019 - Local Application - Due to CTE Office by April 6, 2018
  • 2018-2019 - IPII Applications - Due to CTE Office by April 6, 2018 (Announcement of awards by June 15, 2018)

2.  LAOCRC Program Recommendation Process - Andrew Maz

3.  CTE Office 2017-2018

  • Advisory Committee Meeting
    • Two per fiscal year or no funding
    • Sign-in sheet, agenda and minutes
    • Industry representatives (3 minimum)
    • Turn into CTE Office and your Division Office as soon as they occur
  • Conference and Travel
  • LAOCRC: Program Recommendations & COE LMI Requests (Certificates & AS)

4.  Advisory Breakfast - March 29, 2018

  • Student Center @ 7:30 am - 9:00 am

5.  Strong Workforce Program Update

  • Local Funds Round 1 = Completed
    • Final Reports -
  • Local Funds Round 2 = Due March 1, 2018
  • Regional Funds = Update

2017- Tuesday, October 17

Strong Workforce Update:

  • Year 1 State of funding $200 million

    • Over 3/4th of our 28 projects are complete and the rest are almost complete.  Several projects are not complete due to issues related to Section 508 Compliance.

    • Andrew Maz remarked - The Section 508 Compliance issue has become a major hurdle for CTE Programs on campus.  There is no real process here on campus, and we need to look at what the CSU’s are doing, because their turnaround time in ~ 6 weeks. A survey will be sent to figure out or to implement a process. (anonymous)

  • Year 2 State funding of $248 million

    • Example of will what be expect for the Local Application.

    • Strong Workforce metrics – Projects should focus on improving the #’s (metrics).

    • Activities/Purchased should be included in your Unit Plan.

    • Additional funding will be allocated in January/February based up the metric set forth by the Chancellor’s Office. We expect to receive additional funding because Business did a great job in obtaining degrees and certificates.

  • Year 3 State funding of $248 million

  • Regional Projects for Year 2 and Year 3 are currently being worked on by the LAOCRC and will be voted on soon for funding. 

  • Presentation – Andrew Maz – DMEC Report

  • Perkins – Dates and Deadlines

    • 2017-2018 = April 15, 2018 – Last day for Expenditures

    • 2017-2018 = Final Report due to the CTE Office, May 4, 2018

    • 2018-2019 = Local Application due to CTE Office, April 6, 2018

    • 2018-2019 = IPII Applications Due to CTE Office, April 2, 2018 (Announcement of awards by June 15, 2018) 

      ***All dates are subject to the release of funding by the Chancellor’s Office

  • CTE Office

    • Reminder of requirements for advisory committee meeting:  two meeting per fiscal year must provide a sign-in sheet, agenda and minutes to be turned in to the CTE Office and your Division Office, have a minimum of three industry representatives.

    • Program Reports – again the CTE Office hoping the three questions would be incorporated into Program Review Plus, but we do not see that happening yet.  The CTE Office will notify the division chairs if their program is up for reporting.

    • Conference and Travel – The memo provided explained the process.  Some of the faculty were concerned that they could not meet the deadlines because they do not know the exact date of the conference or meeting.  The CTE Office explained that they can submit a conference request with the month of conference with a “TBA” of the exact date, and once they have the exact date they can notify Kathy via email and she will update the conference request with Fiscal Services.  Just a reminder the conference request form is an estimate of expenditures for the conference, so it is ok to overestimate the cost as long as it is reasonable and necessary.  Refer to memo for additional information.

    • LAOCRC – Program Recommendations & COE LMI Requests (Certificates & AS, and new certificates and AA’s)

  • Advisory Breakfast – March 29, 2018

  • Next Meeting – February 13, 2018

2017 - Tuesday, February 15

  • Reminder of requirements for advisory committees: two meetings per fiscal year, must provide a sign-in sheet, agenda and minutes to be turned in to the CTE office as soon as they occur, have a minimum of 3 industry representatives.

    • Failure to submit required documents will result in no funding for 1 year

  • The TOP Codes and Department chair list was verified

  • Dates and Deadlines for Perkins were discussed

    • Local Application 2017-2018 – April 7, 2017

    • IPII Applications 2017-2018 – March 31, 2017 (Awards announced by June 15, 2017)

    • Final Report 2016-2017 – May 5, 2017

    • Expenditures – April 15, 2017

  • Conference and travel guidelines for Perkins were discussed

    • 30-day minimum for out-of-state travel

    • All paperwork must be submitted within 30 days after meeting/conference

  • Announcement that CTE Program Reports were due February 21, 2017

  • Resources available for the Strong Workforce Program were discussed

  • The date for the 2017 Advisory Committee Members’ Recognition Breakfast was announced, April 13, 2017

References:

2016 - Tuesday, September 20

  • Reminder of requirements for advisory committees: two meetings per fiscal year, must provide a sign-in sheet, agenda and minutes to be turned in to the CTE office as soon as they occur, have a minimum of 3 industry representatives

  • Business Administration was used as an example of organized and detailed meeting minutes, with all the correct components

  • An updated list of division chairs was verified

  • Dates and deadlines for Perkins were discussed:

    • Local Application 2017-2018 – April 7, 2017

    • IPII Applications 2017-2018 – March 31, 2017 (Awards announced by June 15, 2017)

    • Final Report 2016-2017 – May 5, 2017

    • Expenditures – April 15, 2017

  • Conference and travel guidelines for Perkins were discussed, based on the handout

  • As of now, CTE Program Reports will be emailed out December 5, 2016 and are due February 24, 2017. Including CTE Program Reports as a component of Program Review Plus is in the works. The CTE office will keep the divisions up-to-date if there are any changes made to these dates.

  • CTE Program Roadmaps Booklet:

    • The CTE office compiled all the CTE Roadmaps into one booklet. This booklet will be updated as we run out, and will be provided to divisions on a consistent basis, funded through the CTE office.

    • The individual roadmaps are now the responsibility of each division and reprints will not be funded by the CTE office. If any updates need to be made, please work with you dean and graphic designer Kelly Kwan to make those changes.

    • The CTE office will check with Kelly to make sure that any updated roadmaps are included in each new print of the booklet.

  • Guest Speaker, Chris Hurd from Cazenovia High School in New York presented on Bridging the Gap, K-12 to Community College

  • The Strong Workforce Program was discussed. Dean of Technology, Nick Real and CTE Coordinator, Kathy Hogue are working with CTE Liaison Andrew Maz to get the program started.

    - Applications to receive funds under this grant will become available October 3, 2016

    - The SOC to TOP Crosswalk was discussed, and it’s importance under this grant

  • A CTE faculty representative for the Basic Skills Committee is needed. The committee meets the 1st and 3rd Tuesday of the month at 2pm

  • The date for the 2017 Advisory Committee Members’ Recognition Breakfast was announced, April 13, 2017

References:

 

2016- Tuesday, February 23rd

  • Discussed “Doing What Matters” framework.
  • Upcoming Advisory Breakfast – April 14, 2016 at 7:30 a.m. in the Student Center
  • Addresses the requirement regarding Advisory Committee Meetings – two per fiscal year are required. A sign-in sheet, agenda and minutes must be submitted to the CTE office for our records. A minimum of 3 industry representatives must be members of the committee.
  • Student Success Scorecard Skills-Builders metric was addressed.
  • Discussed upcoming due dates:
    • Perkins Local Application 2016-17 – April 8, 2016
    • Perkins IPII Application 2016-17 – March 31, 2016
    • Perkins Final Report 2015-16 – May 6, 2016
    • Perkins Expenditures – April 15, 2016
    • CTE Program Reports – February 29, 2016
  • Discussed requirements for conference and travel: Out of state requires paperwork to be turned in two months prior, and in state travel one month prior.
  • Andrew Maz volunteered to be the CTE Liaison
  • Guest Workshop by Jeff Ertzberger - Classroom Games That Make Test Review and Memorization Fun!

References: 

2015 - Tuesday, September 29

  • Discussed the need for pull sheets, all CTE programs should have them available for students. They should include program information from the catalog and a title banner is required. 
  • A presentation was given by Raquel Lizarraga discussing articulation agreements.  This is a way for high school student to get college credit for classes they are taking at their high school as well as encourage them to transition to Cerritos College
  • Reminded participants to inform the CTE office of any events they attend to recruit high school student, this can be included on the final report.
  • Informed faculty about TOP, SOC, and CIP. They need to verify that SOC codes are correct. Please have all revisions completed by the end of the Fall 2015 semester.
  • Reminded participants that 2 advisory committee meetings are needed per year.  There must be a sign-in sheet, agenda, and minutes for the meeting. These must be turned in to the CTE office as soon as they occur. Also, industry representatives need to be in attendance.
  • Discussed the Student Success Scorecard, which compares us to other community colleges in the region.
  • Reminded participants that all purchases for this fiscal year are to be made by April 15, 2016
  • Encouraged faculty to attend conferences related to their programs. Reminded them of the procedures for conference approval. Out-of-state travel should be submitted for approval at least 2 months in advance.
  • Reminded participants that CTE Program Reports are due to the CTE office by March 31, 2016.

References:

2015 – Tuesday, March 10

  • Reminded participants that 2 advisory committee meetings are needed by year. There must be a sign in sheet, agenda, and minutes for the meetings. Industry representatives need to attend.
  • Informed the committee that the IPII application would be available soon
  • Discussed the need for faculty participation in conferences. Preferred conferences are in state and are trade specific. General conferences such as “online learning” are unlikely to fit in the Perkins core indicator improvement. A statement of course/program improvement will be requested in the 2015/2016 year for conference attendees. Conferences also need to meet deadlines specified by the college.
  • Encouraged two faculty members to participate in CCCAOE for Fall and Spring
  • Reminded the committee about the CTE report and its deadline
  • Outlined Perkins program application requirements
  • Emphasized the importance of industry certifications
  • Demonstrated the relationship between SAM codes and Core Indicator data

2014 – Thursday, September 25

  • Discussed the issues raised by the Chancellors office program monitor in the last application. Core indicators need to be addressed at each program level.
  • Informed the committee about reauthorization
  • Presented the program approval process at LAOCRC. Explained letter of intent versus application and the differences with the curriculum committee paperwork. Indicated when Lynn Shaw would be on campus to present the process.
  • Distinguished between in state and out of state travel. Discussed various requirements and deadlines
  • Presented the information related to the next advisory committee breakfast. Reminded the members about the need for industry representation and prompt reporting of agendas and minutes.
  • Informed the committee of the upcoming program review plus software and the incorporation of CTE reports in it.
  • Provided information about various processes and deadlines.

2014 – Tuesday, April 29

  • Presented the elements of the local Perkins application and its deadlines
  • Reminded the committee about requisition deadlines in place on campus
  • Informed the committee of which programs were in process for CTE review
  • Presented the results of the previous year’s IPII
  • Announced a variety of deadlines and information items.

**A minimum of one member from each program should attend - all department chairs and deans are officially invited**

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